Effective Minute Taking
Duration 1 day
This course will help staff to go through a step-by-step approach to producing effective minutes for meetings from local up to board level, as well as HR disciplinary meetings. You will be given templates to help you produce structured agendas and take notes effectively. Practical exercises will help you build confidence and put ideas into practice.
- Understanding the purpose and learning the different types of minutes and writing styles
- Understanding the duties and responsibilities of the Chair and minute taker and how to work in partnership
- Setting an agenda and using an agenda in practice
- Improving your listening skills and using correct tone and professional language
- Sorting, selecting, and summarising information effectively
- Learning techniques to identify and highlight important points in a clear concise language
- Learning when to interject
- Tackling common problems - finding out and remembering who each person is, not understanding, numbers and figures, importance of preparation, confidence, trying to record every word, and people talking too fast
- Dealing with jargon, technical language, grammar and punctuation professionally
- Understanding confidentiality and data protection
Methods of Delivery
The day will involve some trainer presentations but there will be a range of participative exercises, including paired and group work, practice in note taking, giving and receiving feedback.
- Learning Objectives
- Training Considerations
- Related Courses
By the end of this course delegates should have a better understanding on how to:
Save valuable time and gain confidence in your role as minute taker Effectively work in partnership with the chair and colleagues when preparing the agenda, meeting papers and minutesRecognise your own barriers to capturing key points Pick out key points from discussionsBe able to produce a clear and concise set of minutes
Those wishing to improve their skills in producing effective minutes for meetings-from local up to board level-as well as HR and disciplinary meetings.
You may want to bring a sample of minutes you have produced to review and refer to on the day.
Upon completion of the course, the delegates will receive a certificate of attendance.