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Effective Minute Taking

Duration

1 day

Course Overview


This course will help staff to go through a step-by-step approach to producing effective minutes for meetings from local up to board level, as well as HR disciplinary meetings. You will be given templates to help you produce structured agendas and take notes effectively. Practical exercises will help you build confidence and put ideas into practice.

Course Content

  • Understanding the purpose and learning the different types of minutes and writing styles
  • Understanding the duties and responsibilities of the Chair and minute taker and how to work in partnership
  • Setting an agenda and using an agenda in practice
  • Improving your listening skills and using correct tone and professional language
  • Sorting, selecting, and summarising information effectively
  • Learning techniques to identify and highlight important points in a clear concise language
  • Learning when to interject
  • Tackling common problems - finding out and remembering who each person is, not understanding, numbers and figures, importance of preparation, confidence, trying to record every word, and people talking too fast
  • Dealing with jargon, technical language, grammar and punctuation professionally
  • Understanding confidentiality and data protection

Methods of Delivery


The day will involve some trainer presentations but there will be a range of participative exercises, including paired and group work, practice in note taking, giving and receiving feedback.

  • Learning Objectives
  • Audience
  • Training Considerations
  • Certification
  • Related Courses

Learning Objectives

By the end of this course delegates should have a better understanding on how to:
  • Save valuable time and gain confidence in your role as minute taker
  • Effectively work in partnership with the chair and colleagues when preparing the agenda, meeting papers and minutes
  • Recognise your own barriers to capturing key points
  • Pick out key points from discussions
  • Be able to produce a clear and concise set of minutes
  • Target Audience

    Those wishing to improve their skills in producing effective minutes for meetings-from local up to board level-as well as HR and disciplinary meetings.

    Training Considerations

    You may want to bring a sample of minutes you have produced to review and refer to on the day.

    Certification

    Upon completion of the course, the delegates will receive a certificate of attendance.

    Related Courses

    Written Communication
    Time Management
    Chairing Meetings
    Presentation Skills
     
    Effective Minute Taking
    Duration: 1 day

    Course overview:
    This course will help staff to go through a step-by-step approach to producing effective minutes for meetings from local up to board level, as well as HR disciplinary meetings. You will be given templates to help you produce structured agendas and take notes effectively. Practical exercises will help you build confidence and put ideas into practice.

    Course content:
    · Understanding the purpose and learning the different types of minutes and writing styles
    · Understanding the duties and responsibilities of the Chair and minute taker and how to work in partnership
    · Setting an agenda and using an agenda in practice
    · Improving your listening skills and using correct tone and professional language
    · Sorting, selecting, and summarising information effectively
    · Learning techniques to identify and highlight important points in a clear concise language
    · Learning when to interject
    · Tackling common problems - finding out and remembering who each person is, not understanding, numbers and figures, importance of preparation, confidence, trying to record every word, and people talking too fast
    · Dealing with jargon, technical language, grammar and punctuation professionally
    · Understanding confidentiality and data protection

    Methods of delivery:
    The day will involve some trainer presentations but there will be a range of participative exercises, including paired and group work, practice in note taking, giving and receiving feedback.



    LEARNING OBJECTIVES
    By the end of this course delegates should have a better understanding on how to:

    · Save valuable time and gain confidence in your role as minute taker
    · Effectively work in partnership with the chair and colleagues when preparing the agenda, meeting papers and minutes
    · Recognise your own barriers to capturing key points
    · Pick out key points from discussions
    · Be able to produce a clear and concise set of minutes

    TARGET AUDIENCE
    Those wishing to improve their skills in producing effective minutes for meetings-from local up to board level-as well as HR and disciplinary meetings.

    TRAINING CONSIDERATIONS
    You may want to bring a sample of minutes you have produced to review and refer to on the day.

    CERTIFICATION
    Upon completion of the course, the delegates will receive a certificate of attendance.


    RELATED COURSES
    Written Communication
    Time Management
    Chairing Meetings
    Presentation Skills

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